THE COMMITTEE
- Becca Curtis
- Lauren Duckworth
COMMITTEE MEMBERS
Chair: Rebecca Curtis
Treasurer: Lauren Duckworth
Secretary: Sarah White
Leonie Higgins, Basia Crosby, Kate Kerr
Come and join us :)
IHOMSA ANNUAL GENERAL MEETING 14 September 2023
Minutes
1. Welcome, Introductions and Apologies
Apologies received from Liz Butterworth, Gemma Parsons, Sarah Higgins, Janette Moran, Annee Sian & Hannah Kevill
Attendees were – Becca Curtis (Chair) Mark Butler (secretary), Mark Moran (Treasurer), Miss F Clarke (IHOM Head Teacher), Basia Crosby, Kate Kerr, Katarzyna Szymanska, Kelly Williams, Kwan Lam Chan, Wan Ngai Wong, Pui Kong Chui, Lauren Duckworth, Leonie Higgins, Lindsay Timms, Sarah White, Angela Robertson.
Becca welcomed everyone, especially new parents who hadn’t been to meetings, to the meeting and outlined the agenda for the meeting.
2. Chair’s review of the year
Becca outlined her thoughts on the year. This was her first year as chair and said it has been an interesting year and she gave her thanks to everyone who had got involved and supported her and IHOMSA over the last year.
She covered the work done to outline the ways people could help support IHOMSA and how this can be built on this year going forward. This includes driving fun for the children, raising funds and becoming part of the community.
She outlined the activities and events that were run last year, culminating with the amazing family night. Highlighting over 100 parents volunteered their time across the year – which was brilliant.
Miss Clarke thanked Becca and the rest of the committee and those involved with the amazing work that was done to raise the significant amount of money for the children/school.
3. Financial Report 2022/23 – Mark Moran (Treasurer)
Financial report attached to the minutes. Financial year runs to end of August.
Full year of fundraising after a couple of years paired back due to COVID.
22/23 was a successful year and raised £12,516, with Summer Family Night raising £5,360. In addition over £2,000 was raised through direct donations and interest.
Donated £14,887.12 to the school for various items including books, a new archway canopy, and end of year leavers activities. For the year this resulted in a small negative income for the year of - £199.50.
The current balance in the bank is £34,544.33.
Mark outlined that we still receive money through Easy Fundraising which requires another push to increase its use as its free money. In response to a question Mark told the meeting that in comparison to the 22/23 school year net income is broadly similar especially taking into account some of the non direct activity purchases that had been made – e.g. an additional sum up machine and that higher spend on increased quality items for Mothers and Fathers day reduced the profit on these events (but feedback suggested this was the correct thing to do). Mark presented the accounts for agreement, subject to audit and the meeting agreed the accounts presented.
4. Election of New Committee.
Election of the committee. The current committee and officials stood down for this part of the meeting and Miss Clark took over the meeting at this point for the elections. Miss Clark outlined the roles of the Chair, Treasurer and Secretary. In addition we need three ordinary committee members.
Chair: Katarzyna Szymanska nominated Becca Curtis as chair. This was seconded by Leonie Higgins.
Treasurer: Katarzyna Szymanska nominated Lauren Duckworth and this was seconded by Mark Moran.
Secretary: Katarzyna Szymanska nominated Sarah White and Lauren Duckworth seconded.
All the above officials were voted in unanimously.
Committee Members: Katarzyna Szymanska nominated Kate Kerr as a committee member and this was seconded by Bassia Crosby
Leonie was nominated by Bassia Crosby and was seconded by Mark Moran.
Bassia Crosby was nominated by Becca Curtis and was seconded by Miss Clark.
All the above were voted in unanimously.
Other roles (not subject to votes) are:
Website Manager - Katarzyna Szymanska
Stockroom Control: Hannah Kevill and Basia Crosby
Uniform control: Leonie Higgins
5. Fundraising ideas/spend options
The staff of the school had been approached to think of ideas of areas that fundraising could be targeted and the suggestions were:
Large/long term fundraising opportunities:
- Chromebooks
- Air conditioning for the classrooms upstairs
Other opportunities for smaller fundraising/spend:
- Reading for fun and increasing participation and shared reading
- Wellie Trolley for reception
- Maths resources to support reception to year 6 supporting the current school maths scheme.
- New Cross Country Kit but this could be achieved by external sponsorship
- Shades for the playground
Other items discussed – Forest School, Year 6 leavers events. There was a discussion about thinking about a different way of funding the forest school that could use the forest area to raise the funding for it. Items for IHOMSA use to be considered for purchase:
- Chip fryer/air fryers
- Second Candyfloss machine
A question was raised about the mini bus and this is still under consideration but not an immediate need. It was agreed that all fundraising/spend ideas would be collated and considered by the new committee and put out to vote to parents, including a request for their ideas also.
6. First term activities plans:
Reception Parents welcome – potential for cheese and wine event to be combined with the school reception parents evening. 4 th October
Autumn (Halloween) Event – pumpkin event similar to last year and also a autumn disco. Disco to be run on a Wednesday 15 th December as first
choice and Thursday as a back up. Break the rules event – at the end of this half term/end September – 28 th September Christmas Family night – discussed and it was agreed Lindsay Timms to look at options of doing something in the Church hall. Christmas games day if Christmas family night doesn’t work out – possible Friday 8 th December in school.
7. AOB
Miss Clarke thanked everyone for attending and the effort last year. Next meeting will be at the start of the next half term – date and time to be confirmed.
Immaculate Heart of Mary School Association Registered Charity Number 1167473